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en:tp:collabcloud:webapps:files

Files

Description

The web app “Files” is responsible for viewing and managing your folders and files in the Collaboration Cloud.

  • Creating, deleting, renaming and moving folders and files.
  • Sharing folders and files with other groups and users via the “Share” menu item.

Access

Web browser

A web browser can be used to access the web app “Files” in the Collaboration Cloud of Jade University at https://ccs.jade-hs.de/apps/files. Modern browsers, such as Google Chrome or Mozilla Firefox are also capable of dragging and dropping (Drag & Drop) files from other applications.

Desktop client

With the help of an installed Desktop-Client, all folders & files are automatically visible and can be edited if a network connection is available. In the event of a poor or non-existent network connection, these can also be synchronised locally on your PC - however, this should only be used to a very limited extent.

Smartphone app

After installing the smartphone app, set it up as follows:

  • Server address: https://ccs.jade-hs.de/
  • Username: default login (form: ma1150)
  • Password: <your password>

The smartphone apps usually do not synchronise folders and files, the desired file must be selected accordingly in the app.


Use

When using the app for the first time, you will see the following folders in the root directory:

  • Personal
    • You should set up your personal, official folder and file structure under this folder.
    • From this structure, give other people access as needed via the “Share” icon.
  • Shares
    • The folders that other people share with them appear under this folder. Please do not create your own folders here.
  • Optional: Web App Folders
    • Folders required by the web apps offered.
  • Optional: group folders
    • Folders with special properties that are outside your personal storage area and are authorised by the HRZ for a group.

Note:

  • Do not create directories with the prefix “JHS” in the root folder. These are reserved for the inclusion of special Jade University orders, e.g. group folders.
  • If you leave the university, your data will be deleted. The folders you have shared will then no longer be available to the other participants. You should therefore request a group folder for projects.

Sharing

You can share folders and files for other people:

Public shares

Here, a random URL is created, which you can send to any person, e.g. by e-mail.

  • Click the Share icon next to the folder/file you want to share
  • Click on the + icon to the right of “Share link”.
  • Enter a password or accept the suggested password
    • Hint: If you use the suggested password, save it accordingly.
  • Click “Create share”
  • Click on the 3 dots to the right of “Share link”
  • Determine other options of the sharing
  • Click the clipboard icon to the right of “Share link”, the generated URL will be copied to the clipboard
  • For example, distribute the URL to the appropriate people via email and paste the URL from the clipboard into your email .
  • Distribute the password to the appropriate people via a secure way.

Internal sharing

Here, an internal-cloud share is created for users and groups.

  • Click the Share icon next to the folder/file you want to share
  • in the input field “Name, email adress oder Federated-Cloud-ID …” add the data from the person with whom the folder is to be shared.
  • You will then see up to three choices
    • letter symbol: release for a person who is not known to the system. Therefore, she receives an e-mail with a link to the folder / file and another one with the password.
    • Without symbol: Release for a person known to the system.
    • Group symbol: Release for a group known to the system.
  • Click on the 3 dots to the right of the person
  • Determine other options of sharing

For example, if you want to send a link via email to this folder, you must not use the URL displayed in the browser. Use the item “Internal Link” in the Share menu.

You can find more information in Nextcloud User Manual: Dateien & Synchronisation / Dateifreigabe


Recycle bin

Deleted files are first moved to a recycle bin in the Collaboration Cloud. If necessary, you can view this as follows:

  • Open the website of the Collaboration Cloud and log in.
  • As a rule, the “Files” web app is called up by default.
    • If you have set another web app as the start app, click on the “Files” web app at the top of the bar.
  • At the bottom left of the web app “Files” you will find the entry “Deleted files”. Here you will find all the folders and files you have deleted.

Note: If you are missing folders and/or files within group folders folders and/or files are always in the recycle bin of the person who deleted them.

en/tp/collabcloud/webapps/files.txt · Last modified: 2023/11/24 09:54 by gu1111