Translations of this page:

User Tools

Site Tools




The web app “Files” is responsible for viewing and managing your folders and files in the Collaboration Cloud.

  • Creating, deleting, renaming and moving folders and files.
  • Sharing folders and files with other groups and users via the “Share” menu item.


Web browser

A web browser can be used to access the web app “Files” in the Collaboration Cloud of Jade University at Modern browsers, such as Google Chrome or Mozilla Firefox are also capable of dragging and dropping (Drag & Drop) files from other applications.

Desktop client

With the help of an installed Desktop-Client, all folders & files are automatically visible and can be edited if a network connection is available. In the event of a poor or non-existent network connection, these can also be synchronised locally on your PC - however, this should only be used to a very limited extent.

Smartphone app

After installing the smartphone app, set it up as follows:

  • Server address:
  • Username: default login (form: ma1150)
  • Password: <your password>

The smartphone apps usually do not synchronise folders and files, the desired file must be selected accordingly in the app.


When using the app for the first time, you will see the following folders in the root directory:

  • Personal
    • You should set up your personal, official folder and file structure under this folder.
    • From this structure, give other people access as needed via the “Share” icon.
  • Shares
    • The folders that other people share with them appear under this folder. Please do not create your own folders here.
  • Optional: Web App Folders
    • Folders required by the web apps offered.
  • Optional: Group Folder.
    • Folders with special properties that are outside your personal storage area and are authorised by the HRZ for a group. For more information, see here.

Note. * Do not create directories with the prefix “JHS “ in the root folder. These are reserved for the inclusion of special Jade University orders, e.g. group folders.

  • If you leave the university, your data will be deleted. The folders you have shared will then no longer be available to the other participants. You should therefore request a group folder for projects.


You can share folders and files with other people. To do this, click on the folder to be shared and then on the share icon. In the input field “Name, e-mail address or Federated Cloud ID …”, preferably enter the e-mail address of the persons with whom the folder is to be shared. You can then make further settings:

  • Share label: Name the share according to your wishes
  • Permissions: Determine whether the files are read-only or editable, or whether only files can be uploaded.
  • Hide Download: Hide the “Download all files” button on the shared web page.
  • Set expiry date: Determine how long the download link is valid for.
  • Note to Recipient: Assign any note test

Persons external to the university will then receive 2 emails: one with a link to the folder and another with the password.

Recycle bin

Deleted files are first moved to a recycle bin in the Collaboration Cloud. If necessary, you can view this as follows:

  • Open the website of the Collaboration Cloud and log in.
  • As a rule, the “Files” web app is called up by default.
    • If you have set another web app as the start app, click on the “Files” web app at the top of the bar.
  • At the bottom left of the web app “Files” you will find the entry “Deleted files”. Here you will find all the folders and files you have deleted.

Note: If you are missing folders and/or files within group folders folders and/or files are always in the recycle bin of the person who deleted them.

en/tp/collabcloud/webapps/files.txt · Last modified: 2022/12/05 17:29 by vi1008